Note: The job is a remote job and is open to candidates in USA. Ballard Spahr LLP is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. They are seeking a Recruiting Coordinator to support the HR department's recruiting operations by managing various administrative tasks such as scheduling interviews, preparing recruitment materials, and coordinating new-hire orientations.
Responsibilities
- Utilize Workday Recruiting and other firm applications to support recruiting functions for business professionals
- Complete tasks assigned in Workday based on direction from Hiring Managers and Recruiters, including:
- Scheduling telephone, video, and in‑person interviews and intake meetings across multiple time zones while balancing calendars for Hiring Managers, Recruiters, and interviewers
- Creating and sending computerized assessments through assessment software, communicating results to the Recruiter and Hiring Manager, and uploading results to the candidate’s Workday profile
- Managing the employee referral process, including sending communications to candidates and referring employees and uploading all correspondence to Workday
- Update and maintain various systems and spreadsheets, including:
- Managing the Buddy Survey Log and distributing 30‑day and 60‑day Microsoft Forms surveys to designated buddies
- Maintaining the scheduling log in SharePoint, which includes updating the recruitment process checklist, new‑hire orientation meetings, Ballard Buddy volunteers, Buddy surveys, promotions and internal moves, check‑ins, and exit interviews
- Initiate and monitor background checks, reference checks, and conflicts surveys
- Partner with the conflicts team and background check vendor to ensure timely completion
- Coordinate with supervisors and new employees to schedule new‑hire check‑in calls and meetings
- Communicate daily with the recruiting team and Hiring Managers
- Respond to candidate inquiries via Workday, telephone, and email
Skills
- 2+ years of experience in recruiting or related discipline. Equivalent combination of education and experience
- Previous experience working in a law firm or legal environment is preferred
- Working knowledge of applicant tracking and onboarding systems as well as firm-wide applications (e.g., Workday Recruiting, iManage/FileSite, NetDocs)
- Experience with SharePoint for team collaboration is a plus
- Proficient in Microsoft Office, specifically Outlook, Excel, and Word
- Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed
Benefits
- Excellent benefits package
Company Overview