Note: The job is a remote job and is open to candidates in USA. Tropolis is seeking an Insurance Accounting Specialist responsible for managing core payable and commission accounting functions across agency entities. The role involves ensuring accurate processing of vendor payables, producer commissions, and maintaining compliance with internal controls and audit standards.
Responsibilities
- Process and manage vendor invoices across multiple agencies, ensuring accuracy, proper coding, and timely payment
- Reconcile vendor statements and resolve discrepancies independently
- Maintain vendor records, payment schedules, and supporting documentation
- Coordinate with accounting leadership on month-end close and payable accruals
- Prepare, calculate, and process producer and agency commission statements
- Ensure commission calculations align with producer agreements and acquisition-specific arrangements
- Investigate and resolve commission discrepancies in coordination with carrier relations and accounting
- Maintain auditable commission documentation
- Supervise outsourced agency bill service provider for agency bill payments, including carrier and premium-related transactions
- Be able to apply and reconcile agency bill activity accurately within Applied Epic
- Assist with agency bill account reconciliations and variance resolution
- Utilize Applied Epic for agency bill and commission workflows
- Use Ramp and related tools for payable processing (preferred)
- Generate payable, commission, and agency bill reports as needed
- Maintain organized, audit-ready financial records
- Document procedures and ensure consistent execution across agencies
- Work closely with accounting, carrier relations, compliance, and operations teams
- Support internal and external audits by providing documentation and explanations
- Assist with integration and stabilization of acquired agencies
Skills
- 5+ years of accounting or accounts payable experience within an insurance agency or brokerage
- Hands-on Applied Epic experience
- Strong understanding of insurance commissions and agency bill workflows
- High attention to detail and accuracy
- Ability to work independently and resolve issues without excessive escalation
- Strong Excel and accounting system proficiency
- Ability to document and follow standardized processes
- Multi-office or multi-entity agency experience
- Associate's degree in Accounting, Business, Finance, or a related field
- Applied Epic certifications
- Ramp or similar AP automation experience
- In-office preferred (Northville or Ann Arbor, MI)
Benefits
- Eligible for standard benefits
- Tropolis Employee Purpose Plan with six months9 service
- Discretionarybonustarget 5-10% of base salary
- Opportunity for growth and advancement in a dynamic organization
- Hybrid or remote considered for highly qualified candidates
Company Overview