Risk & Safety Assistant ** In -Office

Job title: Risk & Safety Assistant ** In -Office in Folsom, CA at FPI Management
Company: FPI Management
Job description: Company DescriptionMultifamily Property ManagementJob DescriptionThe Risk & Safety Assistant (Office Admin) reports to the Risk & Safety Manager and is responsible for providing clerical support to the Risk & Safety department in the areas of; Environmental Programs, Risk Management, Safety, Worker's Compensation, Employee Relations, Reporting, and other areas as assigned.Pay: $23 - $28 / HourDUTIES AND RESPONSIBILITIES1. Environmental Program Administrative Support

• Assist the Risk & Safety Manager in administrative elements of FPI's environmental programs, including training, reporting, tracking, etc., for asbestos, lead, moisture management, pest management (including bedbugs), universal waste, Prop 65 (CA only), and all other environmental areas as required.
• Support the Risk & Safety Manager in monitoring all state and federally mandated Environmental Programs.
• Assist in research and data management pertaining to existing and emerging federal, state, and municipal environmental issues and regulations that may have potential liabilities associated with property management.
• Database management, documentation, and tracking for miscellaneous projects as needed.
• Assist in responding to internal corporate inquiries regarding policies, procedures, regulatory requirements and project status.
• New Acquisitions Environmental Risk Management Questionnaire ('NAERMQ') distribution (at Start Up) and tracking.

2. Risk Management Administrative Support

• Provide administrative support to the Risk & Safety Manager to institute new policies, procedures and programs based on risk assessments and research.
• Manage and organize risk management audits/databases (collect, track, maintain monthly, quarterly, annual inspections and other material).
• Administrative management of the Child Care/Learning Center Project.

• Master spreadsheet tracking
• Form distribution to collect information (at Start Up)
• Ongoing documentation
• Interact with Compliance Depot (FPI's vendor management database) to provide administrative support to the Risk & Safety Manager.
• Assist Risk & Safety Manager regarding large property and liability claims.
• Assist Risk & Safety Manager regarding document production related to legal cases.

3. Safety Administrative Support

• Primary administrator of the Respiratory Protection Program.

• Tracking medical certification, training, fit testing, and full cycle of program requirements
• Training reporting and tracking for safety training as needed (through online learning management systems or otherwise).
• SAFE Program support

• Updating training documentation within Strategic Solutions.
• Providing reporting information including ADP reports and Grace Hill delinquency reports to the Risk & Safety Manager upon request.
• Prepare Safety Committee Meeting agenda and meeting minutes in collaboration with the Risk & Safety Manager.
• Special safety events and projects as needed (ex: annual Safe & Sound Week).

4. Workers Compensation Administrative Support

• Assist the Workers' Compensation Claims Assistant with collection of all legally and internally required injury reporting paperwork.

• Digitalizing documents
• Uploading/transferring documents to ADP Vantage
• Data entry in to HR Systems
• OSHA 300 Database Management

• Maintenance of spreadsheet with new location and termination of management information under guidance of and in collaboration with the Risk & Safety Manager.
• Send 'Get Well' cards to injured workers

5. Reporting

• Prepare reports for various Risk & Safety business unit functions, as needed.
• Create new reports in ADP Vantage as needed.

6. Clerical Support

• Demonstrate strong verbal and written communication skills for appropriate business communication.
• Mail correspondence by USPS and FedEx as required.
• File documents accurately within the appropriate files.
• Document collection and preparation for subpoenas across the Risk & Safety business unit functions.
• Distribute ILT attendance information to Training & Development Analyst.
• Vendor research, coordination, and management for Risk & Safety business unit functions (Environmental, Risk Management, Safety, Workers' Compensation) as needed.
• Act as a witness and/or note taker during conference calls and investigations for Risk & Safety business unit functions (Environmental, Risk Management, Safety, Workers' Compensation, Employee Relations).
• Respond to phone calls and emails on behalf of Risk & Safety Manager, as requested.

• Management of special projects as delegated or assigned by the Risk & Safety Manager, as requested.
• Schedule meetings, make room reservations, and create agendas and/or meeting minutes.
• Book travel through Concur or register for special events for the Risk & Safety team, as requested.

7. Other

• Consistently and fairly enforce all rules and regulations, and FPI Standard Operating Procedures.
• Comply with all applicable Laws and FPI policies and procedures.
• Promote a professional image by adhering to FPI Management's Dress Code Policy.
• Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing FPI Management.
• Responsible for meeting all training requirements for the position (Grace Hill, Safety Meetings, etc.).
• Perform any and all functions as directed by the supervisor, including special project assistance.

QualificationsMinimum Requirements:

• Minimum 2 years' relevant experience in a similar role, preferably within Residential Property Management.
• High School diploma or equivalency certificate required. College degree in a relatable field preferred, or an equivalent combination of education and work experience.
• May Require a Valid Driver's License, as well as: a good driving record, current motor vehicle insurance which meets State requirements, and an operable vehicle that meets FPI's Driving Standards and Personal Vehicle Use policy.
• Must be proficient in speaking, reading, and writing in English.
• Strong computer skills (MS Office, Google Apps, property management-related software, email, internet).

Skills Required:

• Microsoft Word
• Microsoft Excel
• Adobe Acrobat
• Google Mail (GMail)
• Google Drive
• Internet Use
• Basic Computer Skills

Additional InformationESSENTIAL ATTRIBUTES

• Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients, supervisors, team members, colleagues, residents, vendors, etc.
• Positive influencing, interpersonal, and communication skills are essential.

Why look at FPI for your next career step? We are one of the largest third-party 100% fee-managed Property Management companies in the nation, an industry leader in both the Conventional and Affordable Housing spaces, managing over 850 communities (~150,000 units) across the country, and employing ~3,500 team members. We offer comprehensive compensation and benefits packages (employee-only employer-paid plan available), ongoing training, and plenty of opportunities to grow your career. Come join Team FPI!EEO/EVerify StatementsFPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the E-Verify program.
Expected salary: $23 - 28 per hour
Location: Folsom, CA
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