Note: The job is a remote job and is open to candidates in USA. RigUp is the source-to-pay solution built for energy, empowering leading energy companies and their suppliers to work better together. They are hiring a Specialist, Accounts Receivable Operations to support the full receivables cycle for assigned client accounts through invoicing, collections, and cross-functional coordination.
Responsibilities
- Prepare, validate, and submit client invoices accurately and on time according to contract terms and client-specific requirements
- Reconcile timekeeping, expense, and payroll data to confirm accuracy prior to billing
- Track and manage purchase orders (POs), cost codes, and work orders to ensure proper funding and approval alignment
- Submit and monitor invoices through client and third-party systems (OpenInvoice, Ariba, Cortex, Fieldglass, or other VMS tools)
- Audit and maintain complete supporting documentation including jobsheets, client approvals, and project references
- Collaborate with Payments, Payroll, and Accounting teams to resolve discrepancies and ensure data integrity prior to revenue recognition and invoice submission
- Track submission progress and contribute to month-end reporting
- Manage accounts receivable aging for assigned portfolios to ensure prompt payment and minimal delinquency
- Conduct consistent outreach to client contacts and intermediaries to confirm invoice receipt, resolve disputes, and secure payment commitments
- Log all communications, payment activity, and resolution updates within collections software for visibility and continuity
- Partner with Sales, Account Management, and Operations to address recurring issues, coordinate on approvals, and enhance customer experience
- Work with Managed Service Providers (MSPs) and vendor management intermediaries to ensure compliance with payment and approval processes
- Support reconciliation of unapplied cash and assist Accounting during monthly close to ensure accuracy in financial reporting
- Monitor client trends, flag potential risks, and communicate delays or anomalies to leadership for resolution
- Collaborate with Sales, Account Management, and Customer Support teams to align on client status, open issues, and strategic account priorities
- Partner with broader Financial Operations functions (Payroll, Payments, Invoicing, Cash, Credit, and Collections) to resolve complex account reconciliations or delinquent balances
- Participate in audits and process reviews, ensuring documentation and reporting meet internal and client standards
- Coordinate with Data, Systems, and Engineering teams to enhance process automation, reporting accuracy, and system integration
- Identify and communicate recurring process challenges; propose improvements and support implementation of new workflows or documentation updates
- Contribute to team meetings, training sessions, and cross-functional initiatives that strengthen collaboration and operational consistency
Skills
- Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience
- 3+ years of experience in invoicing, billing, collections, or accounts receivable, preferably within staffing, labor services, or energy industries
- Hands-on experience with ERP systems (NetSuite or comparable) and collections software for tracking activity and communications
- Strong understanding of purchase order management, cost code tracking, work order reconciliation, and customer reporting
- Proficiency with third-party invoicing and Vendor Management Systems (VMS) such as OpenInvoice, Ariba, or Fieldglass
- Strong analytical and problem-solving abilities with exceptional attention to detail
- Proven ability to manage priorities and deadlines in a fast-paced, high-volume environment
- Excellent written and verbal communication skills, capable of explaining financial information clearly to both technical and non-financial audiences
- Demonstrated collaboration skills with Sales, Account Management, and cross-functional Financial Operations teams
- Commitment to professional integrity, accuracy, and customer service
- Experience with oil and gas industry clients (Upstream or Midstream)
- Familiarity with Salesforce, Tableau, or Sigma dashboards
- Exposure to process automation or AI-supported data validation tools
- M&A integration or system migration experience
Benefits
- Flexible paid time off for full-time employees
- Medical, dental, and vision insurance
- Telehealth
- 401(k) with company matching contribution
- Flexible remote work support where applicable
- WFH Contribution
- Wellness allowance
- Calm App
- Learning opportunities
- Financial planning support
- Parental leave
- Employee Assistance Program
- Pet Insurance
- Opportunity to earn bonus, commission, and/or equity
- Onsite Gym
Company Overview
Company H1B Sponsorship