Note: The job is a remote job and is open to candidates in USA. Niyam IT is a technology company specializing in innovative solutions for various sectors. They are seeking a Part Time Junior Contracts Administrator to provide essential administrative and operational support to the Contracts Department, focusing on managing federal contracts and ensuring compliance with regulations.
Responsibilities
- Establish, organize, and maintain comprehensive contract files for all prime contracts and subcontracts in both physical and electronic formats, in accordance with company records management policies and applicable federal requirements
- Ensure contract files are complete, current, and properly indexed, including executed contracts and modifications, correspondence, deliverables documentation, and related records
- Perform routine file audits to identify and resolve gaps, misfiles, or out-of-date materials
- Manage the archiving and disposition of closed contract files in compliance with records retention schedules
- Administer a document management system or shared drive structure to ensure version control and appropriate access to contract documentation
- Maintain and update Excel-based or similar spreadsheet trackers for all current and future contract actions, including but not limited to contract awards, modifications, option periods, funding levels, period of performance, and expiration dates
- Monitor and flag upcoming contract milestones, deliverable due dates, option exercise windows, and funding thresholds to ensure timely action by the contracts team
- Record and track subcontract actions including issuance of subcontract awards, modifications, and consent requests
- Generate routine status reports and data extracts from tracking systems to support management review and reporting requirements
- Maintain accuracy and integrity of all data entered in tracking systems; reconcile discrepancies and escalate anomalies to the supervising contracts professional
- Assist with drafting, reviewing, and distributing routine contract-related correspondence, including transmittal letters, acknowledgment notices, and informational communications to internal stakeholders
- Support communication with government Contracting Officers (COs) and Contracting Officer's Representatives (CORs) as directed, including tracking and logging correspondence and maintaining communication logs
- Coordinate with subcontractors to transmit documents, obtain signatures, and request required certifications or representations
- Route incoming contract documents and government correspondence to the appropriate contracts team member for review and action
- Assist with preparation of contract-related meeting materials, agendas, and action item tracking
- Support the contracts team with day-to-day administrative functions including scheduling, preparing correspondence, and maintaining department calendars
- Assist with formatting, proofreading, and assembling contract documents, proposals, and reports
- Process and track signature requests for contract documents using electronic signature platforms (e.g., DocuSign) as directed
- Assist with maintaining the contracts department’s standard operating procedures (SOPs) library and internal reference materials
- Support special projects or process improvement initiatives as assigned by the Contracts Manager
- Perform other duties as assigned consistent with the scope of the position
Skills
- Must live in HUB Zone certified area
- Associate's degree or higher in Business Administration, Contracts Management, Public Administration, or a related field; or equivalent combination of education and work experience
- 1–3 years of administrative or contracts-related experience, preferably in a government contracting environment
- Proficiency in Microsoft Office Suite, with strong Excel skills (sorting, filtering, basic formulas, and data tracking)
- Strong attention to detail and organizational skills with the ability to manage multiple tasks and priorities simultaneously
- Excellent written and verbal communication skills
- Demonstrated ability to handle confidential information with discretion
- Ability to work independently and collaboratively in a deadline-driven environment
- Familiarity with the Federal Acquisition Regulation (FAR) and/or Defense Federal Acquisition Regulation Supplement (DFARS)
- Experience with contract management software (e.g., Deltek Costpoint, Unanet, or similar)
- Experience supporting both prime contracts and subcontracts in a government contracting environment
- Knowledge of government contract types (FFP, CPFF, T&M, IDIQ, BPA, etc.)
- Experience with electronic document management or signature platforms (e.g., SharePoint, DocuSign)
Benefits
- Flexible Work Hours: Life doesn’t always fit into a 9-to-5 schedule. We offer flexibility to help you manage your work-life balance effectively.
- Remote Work: Niyam IT understands the value of flexibility. We offer remote work.
- Career Growth: Niyam IT is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.
- Great People: Our people are the blueprint of who Niyam IT is to the industry and community.
- Great Environment: Niyam IT fosters a great environment where innovation, collaboration, and personal growth thrive.
- Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam IT.
Company Overview