Note: The job is a remote job and is open to candidates in USA. Naviga is the leading provider of software and services powering media-rich industries. They are seeking an HR Coordinator to support core HR operations, employee lifecycle activities, payroll coordination, and benefits administration across the US region.
Responsibilities
- Support day-to-day HR operations for the US region, including employee lifecycle activities such as onboarding and offboarding
- Assist payroll professional by collecting, validating, and sharing payroll inputs in a timely manner
- Assist HRBP in preparing letters and documentation for all HR processes applicable for US employees
- Partner with HRBPs, global HR teams, and cross-functional stakeholders on regional HR processes and initiatives
- Managing tool and Performs benefits administration to include claims resolution, renewal, change reporting, approving invoices for payment and communicating benefit information to employees
- Support 401(k) enrolment, termination and audit processes in coordination with Fidelity and other vendor partners, while ensuring alignment with applicable plan rules and local requirements
- Execute employee engagement activities and wellness initiatives
- Process both voluntary and involuntary terminations and complete necessary termination paperwork
- Liaise with the benefits team and external vendors to resolve employee queries and support issue resolution
- Partners with managers to drive full-cycle recruiting, including role definition, sourcing, phone screening, and interview coordination
- Maintain HR trackers, employee records, and status updates with accuracy and confidentiality
- Support HR reporting, process documentation, and administrative coordination for recurring HR cycles
- Managing employee queries through HR Dropbox and any other required support for the region
- Support compliance-related HR activities and coordinate with internal teams as needed
Skills
- Strong coordination and organizational skills
- Excellent communication and stakeholder management skills
- Ability to manage multiple priorities and meet deadlines
- High level of discretion, professionalism, and confidentiality
- Strong attention to detail and process orientation
- Ability to work independently in a remote environment
- Working knowledge of US HR processes, payroll coordination, and benefits administration
- 3-5 years of experience in HR operations or HR coordination, preferably supporting the US region
- Prior experience with payroll inputs, benefits administration, and employee lifecycle support
- Bachelor's degree in HR, Business Administration, or a related field preferred
- Exposure to 401(k) administration and vendor coordination preferred
- Familiarity with US employment practices and HR compliance requirements preferred
Company Overview