Note: The job is a remote job and is open to candidates in USA. Confidential Careers is a fully remote operation that provides comprehensive business management and financial infrastructure for high-net-worth individuals and corporate entities. They are seeking a seasoned financial professional to manage full-charge bookkeeping across multiple distinct entities, ensuring accuracy and compliance in a fast-paced environment.
Responsibilities
- Multi-Entity Ledger Management & Full-Charge Bookkeeping: Accurately maintain, code, and reconcile high-volume bank accounts and credit cards across multiple distinct independent entities daily
- Proactive Accounts Payable: Manage corporate card accounts and vendor bills with absolute precision, ensuring 100% on-time execution, zero late fees, and proactive cash-flow communication
- Conduct account analysis to monitor financial health, identify variances, and support budgeting activities
- Systematic Client Follow-Up: Execute strict, persistent communication cadences (e.g., chasing missing documentation or client transaction codes every 5 days) until resolved
- Generate detailed financial reports and summaries to support management decision-making and compliance efforts
- Maintain meticulous records of all bookkeeping activities, including journal entries, account reconciliations, and audit trails
- Workflow Compliance: Operate entirely within our firm's established project management software (Karbon) and secure storage system, updating task statuses daily to ensure real-time visibility for our Operations Lead
Skills
- High digital literacy is required
- Proven experience with QuickBooks Online, BILL.com, Karbon (or other practice management software), Microsoft Office, and LastPass
- 5+ years Multi-Entity Experience: You must have a verifiable track record of managing full-cycle bookkeeping for multiple distinct, independent corporate and personal entities simultaneously
- Dedicated W2 Commitment: This is a full-time, 40-hour-per-week W2 position
- Strict PST Schedule: Regardless of your physical location, you must be fully available, reachable, and actively working during standard Pacific Standard Time (PST) business hours
Benefits
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Company Overview