Note: The job is a remote job and is open to candidates in USA. Harvard Medical School is dedicated to improving health and well-being through education and innovation. The Financial Associate I will support the Office for External Education by performing essential accounting tasks, managing financial operations, and ensuring accurate financial record-keeping.
Responsibilities
- Processes a high volume of vendor payments and reimbursements in a timely manner
- Resolves discrepancies or issues with vendor and faculty payments
- Manages Accounts Receivable process: billing, communications, collections and customer management
- Collaborates with OEE colleagues to resolve customer billing disputes or other unique issues
- Reviews and approves departmental p-card transactions
- Prepares accounting journals to support maintenance of the GL including CE course closing, revenue recognition through the CRM system for B2C and B2B, monthly adjustments, and accruals
- Supports month-end, quarter-end and year-end closing processes, ensuring timely and accurate reporting
- Manages balance sheet accounts by analyzing, reconciling and resolving issues in a timely manner
- Manages follow ups and review of any GL related inquiries by staff or central offices
- Provides financial operations support to Continuing Education portfolio, including closing affiliate CE courses within deadlines
- Delivers excellent customer service to internal and external customers
- Manages and fosters cross-unit relationships
- Prepares and assists with management of reporting requests
- Collaborates effectively with the Financial Planning and Analysis department to support budget and reporting processes
- Ensures compliance with University, School and Departmental financial operations policies
- Supports team by providing coverage of tasks for other FinOps team members as needed
Skills
- 3 or more years of experience in finance or accounting or related field. Higher education may count towards experience
- Bachelor's degree in accounting, finance, or related field or equivalent combination of education and experience
- Understands financial systems and accounting procedures
- Proficient with Microsoft Excel and other Office suite applications
- Excellent communication skills, attention to detail and ability to deliver exceptional customer service
- Ability to handle multiple tasks and prioritize in a fast-paced environment
- Works independently or collaboratively with minimal supervision
- Communicates and works effectively in a remote environment
- Knowledge of Monday.com, Salesforce, Buy-to-Pay, Oracle Financial Systems a plus
Benefits
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
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