Note: The job is a remote job and is open to candidates in USA. Galileo Learning is a nationally recognized summer day camp dedicated to empowering young innovators. The Finance Ops & Accounting Manager will own the finance and accounting functions, ensuring accurate financial reporting, cash flow management, and compliance across jurisdictions.
Responsibilities
- Lead the month-end close process end-to-end, ensuring an accurate, complete, and timely close every period
- Prepare and post journal entries, including payroll JEs and revenue entries, and maintain well-documented support and reconciliations
- Produce regional P&Ls and partner with regional and functional leaders to explain results, variances, and trends
- Deliver monthly close reporting to the board, ensuring packages are accurate, on time, and clearly presented
- Manage debt reporting and related compliance/covenant tracking
- Build and maintain the weekly cash-flow forecast to give leadership clear visibility into liquidity and upcoming needs
- Oversee facility payments and other recurring obligations, ensuring they are paid accurately and on schedule
- Manage check cashing and deposits, keeping cash handling controlled and well-documented
- Administer Bill.com for accounts payable — managing vendor records, approvals, and timely payment runs
- Manage Expensify for employee expense reporting, reimbursements, and policy compliance
- Oversee GX invoicing and ensure billing is accurate, complete, and reconciled
- Maintain CBC access and controls across banking and payment platforms
- Lead budget meetings with regional and functional leaders, building budgets and tracking performance against them throughout the year
- Own the labor planner, modeling staffing costs, and partnering with operations to align labor spend with planned
- Build and maintain reporting in Power BI (PBI), delivering dashboards and updates that turn data into decisions
- Manage business licenses across all jurisdictions, keeping registrations current and in good standing
- Coordinate tax filings and partner with external preparers and advisors as needed
- Handle Certificate of Insurance (COI) requests and related documentation
- Provide audit support, preparing schedules, reconciliations, and documentation, and serving as a key point of contact for auditors
- Own Camp support case management, tracking, and resolving cases accurately and on time
- Serve as Sage administrator, managing system configuration, users, and data integrity across our accounting platform
- Identify and implement process and system improvements that increase accuracy, efficiency, and control as the organization grows
Skills
- Bachelor's degree in Accounting, Finance, or a related field
- 7+ years of progressive accounting and finance experience, including ownership of the month-end close and financial reporting
- Strong technical accounting knowledge and a solid grasp of GAAP
- Hands-on experience with accounting/ERP systems and AP/expense tools such as Bill.com and Expensify
- Advanced Excel/Google Sheets experience
- Experience with cash-flow forecasting, budgeting, and partnering with non-finance leaders on their numbers
- Familiarity with multi-entity or multi-jurisdiction compliance: business licenses, tax filings, insurance/COIs, and audit support
- Exceptional attention to detail, strong organizational skills, and the ability to manage many concurrent deadlines
- Clear, confident communication and a collaborative, service-oriented mindset
- Comfort working independently in a remote environment and a genuine connection to Galileo's mission
Benefits
- No-cost medical insurance for employees (additional plans and options to add dependents available at cost)
- Vision and Dental Insurance
- 401k benefits after 1 year of employment
- Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge.
- Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
- Friends and Family Discount for Galileo Camps
- Priority scholarship nominations for Galileo Camps
- Generous parental leave and extensive support with leave planning
- Employee Assistance Program, options for life insurance, and more!
Company Overview