Note: The job is a remote job and is open to candidates in USA. Fullpath by Cox Automotive is a fast growing tech company in the automotive space. They are seeking a highly organized Executive Assistant to support their Chief Customer Officer and VP of Marketing by managing complex schedules, coordinating meetings and travel, and ensuring seamless day-to-day execution of priorities.
Responsibilities
- Manage complex calendars for the Chief Customer Officer and VP of Marketing, including scheduling internal and external meetings across multiple time zones, resolving conflicts, and optimizing executive availability
- Coordinate all meeting logistics, including agendas, materials, conference links, room reservations, follow-up actions, and recurring leadership cadences
- Serve as a key liaison between executives and internal and external stakeholders, ensuring timely communication and seamless coordination
- Arrange and manage executive travel, including flights, accommodations, transportation, itineraries, and related logistics
- Proactively track priorities, deadlines, action items, and commitments to help executives stay organized and focused on high-impact initiatives
- Support planning and execution of leadership meetings, customer events, conferences, trade shows, team offsites, and other strategic initiatives
- Manage administrative tasks such as expense reporting, invoice processing, document management, and maintaining organized records and shared resources
- Anticipate executive needs, identify potential challenges, and proactively develop solutions to improve efficiency and effectiveness
- Handle highly confidential and sensitive information with the utmost professionalism, discretion, and integrity
- Support special projects and cross-functional initiatives while continuously identifying opportunities to streamline processes and improve operational efficiency
Skills
- 3+ years of experience supporting senior executives, preferably in a fast-paced technology or SaaS environment
- Experience managing complex executive calendars and coordinating across multiple stakeholders and time zones
- Exceptional organizational skills with strong attention to detail
- Ability to prioritize competing requests and adapt quickly to changing priorities
- Outstanding written, verbal, and interpersonal communication skills
- Strong problem-solving abilities and a proactive, solutions-oriented mindset
- High level of professionalism, integrity, and discretion when handling confidential information
- Ability to anticipate needs and operate with minimal direction
- Tech-savvy and comfortable learning new systems and tools
- Advanced proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets, Slides)
- Legal authorization to work in the United States without the need for employer sponsorship now or in the future
- Ability to sit for extended periods and perform extensive computer work, both of which are key aspects of this role
- Ability to perform job duties from a home office, when applicable, utilizing necessary technology and maintaining productivity
- Regular, reliable attendance and punctuality are essential functions of the job to ensure consistent workflow and communication
- Experience with Slack, Zoom, and modern collaboration tools
Benefits
- Medical, Dental, Vision, Disability, Life/AD&D, EAP
- 15 vacation days per year to start
- 80 hours of sick leave
- 12 paid holidays
- Paid parental leave
- 401k with company match
Company Overview