Note: The job is a remote job and is open to candidates in USA. Inizio Evoke is a company committed to making health more human. The Associate Director, Project Management oversees 1-2 brands, leading project management teams and managing complex projects while ensuring strategic planning and execution.
Responsibilities
- Lead complex, cross‑agency initiatives across launch and mature brands
- Own brand‑level planning including long‑range timelines, integrated Gantts, and multi‑channel workstreams
- Guide PM team priorities and ensure clarity, delegation, and alignment across projects
- Serve as a trusted client partner for scopes, budgets, timelines, and operational planning
- Oversee workflows and recommend process improvements
- Educate clients on agency processes, risk mitigation, and cross‑functional collaboration
- Lead internal hot sheet, status, and kickoff meetings
- Lead annual scopes and change orders, including creation of ballpark and final estimates, with cross‑functional alignment
- Manage brand financials including estimates, forecasting, burn tracking, and reconciliation
- Anticipate and mitigate risk through proactive planning and scenario modeling
- Prepare executive financial and risk summaries
- Partner with department heads to assess needs, resolve challenges, and optimize workflows
- Monitor resourcing across brands and escalate gaps as needed
- Drive operational efficiency by refining processes internally and externally
- Mentor and grow PM talent across PM and Sr. PM levels
- Serve as an escalation partner for PM and cross‑functional teams
- Balance workloads and monitor utilization
- Lead onboarding and training while contributing to department learning initiatives
- Assess team capabilities and provide targeted coaching
- Key communications reported up to Director
- Champion agency culture and PMO initiatives
- Support new business through operational insights and planning
- Integrate emerging technologies into workflows, including early AI‑enabled tools
Skills
- 6+ years of experience in project management
- 1–2 years in healthcare/pharma advertising
- Strong budgeting and portfolio management skills
- Understanding of launch‑to‑mature brand needs
- Experience across key project types: websites, email programs, speaker programs, social media, digital initiatives, and cross‑departmental strategy oversight
- Ability to manage up, including guiding senior‑level strategy partners and aligning cross‑functional teams
- Comfort with operational platforms such as Excel, Power BI, Smartsheet, Basecamp and Workfront/Ziflow
- Bachelors degree required
- Familiarity with AI‑assisted workflows as the agency builds AI‑driven tools
Benefits
- Competitive compensation packages
- Outstanding company-paid medical and dental benefits
- 401(k) matching
- Tuition reimbursement
- Flexible time off (FTO)
Company Overview