Note: The job is a remote job and is open to candidates in USA. BGBx is an independent commercial solutions partner to pharmaceutical and life science companies, focused on tackling healthcare's important challenges. The Agency Operations Manager, AI & Transformation will drive operational excellence and organizational adoption of agency-wide transformation initiatives, focusing on executing AI enablement programs and leading change management efforts.
Responsibilities
- Partner with the Associate Director of Agency Operations to execute agency-wide AI initiatives and transformation programs
- Support the rollout, implementation, and adoption of approved AI tools, workflows, and best practices across teams
- Develop and maintain AI playbooks, process documentation, training materials, and user resources
- Coordinate training sessions, office hours, and enablement programs to support employee adoption
- Track adoption, utilization, and effectiveness metrics and provide regular reporting to leadership
- Gather employee feedback and identify opportunities to improve AI-enabled workflows and user experience
- Serve as a day-to-day resource for teams navigating new AI-powered processes and ways of working
- Support AI governance efforts by ensuring adherence to agency policies, compliance requirements, security protocols, and approved usage guidelines
- Partner with Legal, Compliance, IT, and agency leadership to reinforce responsible AI practices and operational controls
- Develop, document, maintain, and continuously improve agency standard operating procedures and workflow documentation
- Create and manage a centralized operational knowledge base and SOP repository
- Partner with department leaders to standardize processes and ensure consistency across teams
- Identify process gaps, inefficiencies, and opportunities for operational improvement
- Support the implementation of new workflows, tools, and operational standards across the agency
- Establish governance and review processes to ensure SOPs remain current and effective
- Manage operational improvement projects from planning through implementation and stabilization
- Facilitate cross-functional meetings, working sessions, and project teams
- Develop project plans, timelines, status reports, and executive-ready updates
- Track milestones, risks, dependencies, and outcomes across multiple initiatives
- Support agency leadership in executing strategic operational priorities and transformation efforts
- Own and maintain the agency's operational knowledge management ecosystem, including SOP repositories, AI resource centers, training libraries, and change communications hubs
- Establish standards and governance for documenting, organizing, and maintaining operational knowledge across the agency
- Ensure SOPs, AI guidance, training materials, and best practices remain current, accessible, and aligned with evolving business needs
- Partner with department leaders and subject matter experts to capture institutional knowledge and operational best practices
- Develop scalable frameworks for onboarding, training, and continuous learning related to agency processes and AI-enabled ways of working
- Create mechanisms for sharing lessons learned, success stories, and emerging best practices across teams
- Monitor utilization of knowledge management resources and continuously improve content organization, accessibility, and user experience
- Serve as a champion for knowledge sharing, operational transparency, and continuous learning throughout the agency
Skills
- 5+ years of experience in agency operations, business operations, project management, process improvement, or organizational change
- Experience supporting large-scale operational, technology, or transformation initiatives
- Demonstrated expertise in SOP creation, process documentation, and workflow optimization
- Strong project management and organizational skills with the ability to manage multiple priorities simultaneously
- Exceptional communication, facilitation, and stakeholder management skills
- Experience supporting AI enablement, digital transformation, automation, or technology adoption initiatives
- Experience working in a healthcare communications, marketing, advertising, or professional services environment
- Understanding of AI governance, compliance, risk management, and responsible-use practices
Benefits
- Health care insurance
- Retirement plans
- Generous paid time off and holidays
- Wellness benefits
- Life insurance
- Learning and development opportunities
- Other resources that support our employees throughout their careers
- Additional benefits may be available based on your location
Company Overview
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