Note: The job is a remote job and is open to candidates in USA. Central Council of the Tlingit and Haida Indian Tribes of Alaska is seeking an Administrative Assistant I/II for their Human Resources Department. The role involves assisting with various HR functions including recruitment, learning and development, and employee support while ensuring the integrity and confidentiality of employee documentation.
Responsibilities
- Maintain updates in designated HRIS platform; communicate updates consistently and timely
- Collaborate with relevant stakeholders to ensure support needs are being met
- Ensure all employee related documentation is placed appropriately in personnel files, maintaining the integrity of the documentation and confidentiality of information provided
- Provide real time support to Learning & Development for live trainings provided periodically throughout the year
- Update related HR systems related to programs, learning & development, benefits, or other designated departmental resources as requested
- Partner with key stakeholders to develop relevant and efficient documentation for processes related to the HR Department and employee related situations
- Assist in the development, updates, and implementation of relevant user guides and manuals; distribute to appropriate parties throughout the Tribe
- Primary travel coordinator for all Human Resources employees, utilizing Easy Biz and other related programs specific to Tribal processes
- Oversight of supply ordering, ensuring all procurement procedures are followed when applicable
- Reconcile Divvy cards for assigned employees. Appropriately code and process invoices through Stampli in a timely manner, ensuring fund codes are properly assigned to relevant expenses
- Provide support to HR positions as requested and designated to do
- Respond to employee inquiries in a timely manner; provide primary support by routing of communications in centralized Human Resources Inbox
- Occasional travel will be required for this role
Skills
- High School Diploma or GED
- Three (3) years of related experience for Administrative Assistant I
- Five (5) years of related experience for Administrative Assistant II
- Valid Driver's License required for some departments
- Maintain current knowledge of HR operational initiatives and projects
- Proficient in HRIS platforms, LMS, relevant software, and Microsoft Office Suite
- Excellent written and verbal communication skills
- Excellent organizational and time management skills
- Ability to work independently and prioritize workload
- Ability to organize, plan, and maintain confidential records
- Ability to search, select, compile, and summarize data and information
- Ability to compare data for completeness, identify any discrepancies or inaccuracies, and make the necessary corrections
- Ability to learn quickly and adapt easily to new systems and works efficiently across a variety of software platforms
- Associate's degree
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