Note: The job is a remote job and is open to candidates in USA. The Archdiocese of Baltimore is seeking an Administrative Assistant II to perform a wide range of administrative and office support activities for the Department of Catholic Schools. This role involves planning and coordinating professional development, maintaining records, and providing general administrative support to ensure efficient operations.
Responsibilities
- Plan and coordinate professional development and meetings for the Department of Catholic Schools and/or school personnel
- Maintain records for MSDE certification of Teachers, Assistant Principals, and Principals
- Create and/or design documents including correspondence, reports, publications, etc
- Assist in the updating of the Department of Catholic Schools Policy Manual
- Provide support by addressing questions and inquiries from school personnel
- Offer general administrative support in collaboration with other Department of Catholic Schools office staff
- Manage SEVIS-related administrative processes for international students
- Support program coordination and administrative needs. We are getting a new program for this not set yet
- Process AMX (American Express) transactions and reconciliation
- Process mileage reimbursement for the Chancellor
- Planning and coordinating of marquee events including Catholic Schools Convocation, Distinctive Scholars Convocation, and Chancellor’s Luncheon
- Maintain contracts for Elementary Principals and High School Principals
- Process check requests accurately and in a timely manner
- Maintain and manage the Superintendent’s calendar
- Update and maintain the Crisis Manual
- Update and maintain the School Board Manual
- Order and manage office supplies inventory
Skills
- Minimum associate degree
- 2–5 years of experience in an administrative support role
- Proficient in Microsoft Office, Microsoft Outlook, and Google Docs
- Knowledge of principles and practice of office management
- Commitment to exemplary customer service
- Strong written and verbal communication skills
- Desire to participate in on-going training
- Teamwork with an emphasis on flexibility and adaptability
- Effective problem-solving, prioritization, and decision-making skills
- Attention to detail and accuracy
- Previous experience in an educational setting
Benefits
- Health, dental, and vision coverage
- Employer-paid life and disability insurance
- Automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes)
- Generous paid holiday, sick and vacation leave
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