Recruiting Coordinator
Summary of Position:
The Recruiting Coordinator supports recruiting operations across scheduling, candidate communication, file maintenance, and reporting. This role supports the full recruitment lifecycle while building foundational recruiting skills. Responsibilities include coordinating interviews, managing candidate interactions, supporting onboarding, submitting credentialing, and gaining exposure to resume review and early-stage candidate evaluation. This position fits someone early in a recruiting career who wants to grow into a full-cycle recruiter. The role works with candidates, hiring managers, and internal teams. It requires strong organization, communication, and attention to detail. The position always maintains professionalism and confidentiality, contributes to a collaborative team, and supports company initiatives.
Key Responsibilities:
- Support internal and external recruiting related inquiries submitted through the recruitment inbox. Responsible for ensuring resolution or escalation.
- Review resumes and flag qualified candidates for recruiter review
- Conduct initial phone screens for entry-level roles and pipeline development
- Support sourcing efforts as needed
- Partner with recruiters on pipeline updates and status tracking
- Schedule and coordinate phone, video, and onsite interviews
- Manage candidate communication and maintain a positive experience
- Maintain accurate interview calendars and schedules
- Support hiring managers with interview logistics and follow-up
- Maintain accurate records in the applicant tracking system
- Support recruiting reports and weekly updates
- Identify and support process improvements
- Collaborate with recruiters, HR, and hiring managers
- Monitor and respond to recruiting inbox inquiries, escalate when needed
- Maintain recruiting documentation across internal and external trackers
- Ensure timely candidate communication and accurate hiring records
- Share new hire details to initiate onboarding with IT, Training, and managers
- Maintain digital employee files and generate reports
- Respond to requests in a timely manner and resolve issues proactively
- Participate in team, department, and client meetings
- Represent the company with professional candidate and vendor communication
- Perform additional duties as needed to support department goals
- Model and promote Verisma core values
Minimum Qualifications:
- Bachelor’s degree in human resources or related field preferred
- 1 to 3 years of experience in recruiting coordination, HR, or administrative support
- Proven ability to maintain confidentiality and build trust
- Strong integrity and discretion with sensitive information
- Strong written and verbal communication skills
- Comfortable asking questions to gather needed information
- High attention to detail with accurate and timely work
- Strong organization and time management skills
- Ability to manage multiple priorities and adjust as needed
- Collaborative and solution-focused approach
- Professional and positive demeanor
- Ability to work under pressure while maintaining quality
- Experience with Microsoft Office tools including Word, Excel, and PowerPoint
- Strong interpersonal and candidate-facing communication
- Ability to manage high-volume workflows
- Problem-solving mindset and willingness to learn
Work Environment:
This job operates as a remote telecommuting position. Working from home requires a high degree of discipline and the ability to have a space dedicated to work in the home. In addition, the remote nature of this position requires additional communication to keep peers up to date on fast moving information.
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