JobOverview:
We are seeking a highly organized and proactive EA / Product Manager to support a fast-moving executive while driving project execution across product and business operations. This role combines executive support, project coordination, and product management, requiring someone who can manage priorities, collaborate with technical teams, and ensure initiatives move efficiently from concept to completion. The ideal candidate thrives in a startup environment, has experience supporting founders or executives, and is comfortable working closely with developers and cross-functional teams in an EST-aligned setting.
CoreTasks:
CoreTasks:
- Manage the executives calendar, inbox, priorities, and daily task list
- Track open projects, deadlines, blockers, and follow-ups across the business!
- Help move software development projects forward from idea to launch
- Turn founder/client requests into clear tasks, tickets, specs, and action items
- Coordinate with developers, designers, vendors, and internal team members
- Run weekly project check-ins and maintain notes, owners, deadlines, and next steps
- QA completed development work and flag bugs, missing requirements, or UX issues
- Organize product feedback from customers, internal users, and stakeholders
- Maintain project boards in tools like ClickUp, Asana, Trello, Jira, or Linear
- Create SOPs, meeting notes, project briefs, and internal documentation
- Follow up with team members to make sure work is completed on time
- Assist with other executive, operational, and product-related tasks as needed
Must-Haves:
- 3+ years experience as an Executive Assistant or Operations Coordinator
- Hands on experience in a Product Management capacity (preferably for US SaaS team)
- Experience supporting a founder, executive, or fast-moving small business team
- Strong organizational skills with excellent follow-through
- Comfortable coordinating with technical teams, developers, or product teams
- Strong written and verbal English communication skills
- Experience managing projects in tools like Asana, ClickUp, Trello, Jira, Linear, or Notion
- High attention to detail and ability to spot gaps, blockers, and inconsistencies
- Comfortable working independently and proactively pushing projects forward
- Ability to work full-time in EST business hours
Nice-to-Haves:
- Experience working in a startup, software company, agency, or tech-enabled business
- Familiarity with tools like Slack, Google Workspace, Figma, Loom, and Notion
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