NBCUniversal is one of the world's leading media and entertainment companies. They are seeking a Coordinator to support the Operations, Production, and Project Management leadership team within the Ad Sales Creative Group, focusing on administrative and operational support to ensure smooth project workflows.
Responsibilities
- Provide day-to-day administrative and operational support to the VP, Production Operations including scheduling and calendar management
- Serve as a central hub for communication, helping disseminate information, meeting notes, and next steps across multiple working teams to help ensure projects and teams stay organized, informed, and on track
- Support senior leaders and project teams by managing calendars, coordinating meetings, responding quickly to scheduling needs, and preparing materials for presentations and internal reviews
- Create, assemble, and maintain decks and documents used to communicate creative development, project status, and strategic updates to stakeholders, including senior executives
- Track project status, timelines, and milestones for assigned projects, and be prepared to communicate updates clearly and accurately
- Manage the intake, organization, and distribution of materials and creative assets, both incoming and outgoing
- Synthesize large volumes of information into clear summaries, action items, and next steps
- Assist with ideation, organization, and execution of assigned client and internal projects, ranging from small creative requests to large-scale event support
Skills
- Batchelor's degree in marketing, communications, or related field
- 1+ years of experience supporting projects, teams, or executives in a creative, marketing, production, or fast-paced professional environment
- Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced, ever-changing environment
- Excellent written and verbal communication skills, with a strong sense of urgency and clarity in all communications
- Ability to understand big-picture goals and break them down into actionable tasks
- Strong relationship-building skills, with the ability to work effectively across a wide range of teams, disciplines, and seniority levels
- Proactive, self-motivated, and eager to take ownership of responsibilities and follow through consistently
- Curious, adaptable, and open to feedback, with a desire to learn and grow within a creative operations environment
- Positive, team-oriented attitude and willingness to pitch in wherever needed
- Willingness to work evenings and weekends as needed, particularly around key events and deadlines
Company Overview
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