We’re seeking a highly organized, strategic, and proactive Chief of Staff who will also serve as a Lifestyle Manager to the Founder. This unique hybrid role combines high-level operational leadership with hands-on executive support. You will be a trusted partner responsible for streamlining business operations, managing key projects, and ensuring the CEO’s priorities are executed efficiently.
Key Responsibilities:
Strategic & Operational Leadership:
- Collaborate closely with the CEO to drive organizational priorities and company goals.
- Manage cross-functional projects and initiatives, ensuring alignment and timely execution.
- Facilitate communication between leadership and teams to maintain focus and momentum.
- Prepare presentations, reports, and analyses to support decision-making processes.
- Identify and resolve operational bottlenecks, improving workflows and internal processes.
Executive Support:
- Manage the CEO’s calendar, meetings, and travel arrangements.
- Coordinate communication across internal teams and external partners on behalf of the CEO.
- Draft, review, and respond to emails and correspondence as needed.
- Prepare agendas, take meeting notes, and follow up on action items.
- Support with CRM and contact management, including data organization and follow-ups.
Stakeholder Management:
- Serve as a liaison between the CEO and internal/external stakeholders.
- Support relationship management with key clients, partners, and investors.
- Organize and prepare for board meetings and executive sessions.
Continuous Improvement & Technology:
- Stay informed about relevant technology and productivity tools that enhance operational efficiency.
- Drive adoption of tools and processes that improve team collaboration and execution.
Requirements
- 3 -5 years experience in a Chief of Staff, Executive Assistant, or related assisting roles.
- Proven ability to manage complex calendars, prioritize competing demands, and multitask effectively.
- Strong project management and organizational skills.
- Exceptional communication skills—highly communicative and proactive in keeping stakeholders informed.
- Strategic mindset with excellent problem-solving capabilities.
- Experience with CRM systems, project management tools, and productivity software (e.g., Salesforce, Asana, Confluence).
- High level of discretion and confidentiality.
- Ability and hunger to continuously learn and grow professionally.
- Sales background or experience in sales operations is a strong plus.
- Ability to work independently and as part of a fast-paced, dynamic team.
Nice to Have:
- Experience working in startup or fast-growth environments.
- Technical proficiency with data analysis and visualization tools.
Our Recruitment Process
- Video Interview
- 20-minute take-home skills test
- 30-minute Call with the Recruiter (project, benefits, etc.)
- Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
- Final Offer
Benefits
- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Did we mention it's REMOTE?!!
One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
About the company
Zipdev offers the opportunity to work remotely with clients based in the United States. Zipdev recruits and hires the best Developers, Designers, QA Testers, and Project Managers in Latin America. If you have been successful working remotely, work well with remote teams and understand the importance of communication, contact us right away.
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