We are a US-based organization seeking one motivated Administrative Assistant to join our Operations team in a fully remote, night shift capacity. In this role, you will provide essential day-to-day administrative support, handle insurance verification, and help keep workflows organized and efficient across departments. This is an excellent opportunity for candidates looking to build a strong foundation in administrative operations. We are looking for someone who is assertive, self-driven, and comfortable working independently in a remote environment during night shift hours.
Duties and Responsibilities
Manage and maintain executive calendars, schedule appointments, and coordinate meetings to
ensure smooth daily operations across the team
Handle email correspondence professionally and promptly, drafting, organizing, and routing
communications to appropriate departments or personnel
Perform accurate data entry and maintain organized filing and record-keeping systems, ensuring all
documents are up to date and easily retrievable
Support insurance verification processes, assist with insurance-related inquiries, and maintain
accurate records of insurance documentation and patient communication
Oversee platform management tasks using tools such as Office Ally and SimplePractice, ensuring
data integrity and consistent use of Microsoft Office Suite and Google Workspace for all administrative functions
Qualifications
Bachelor's degree in Business Administration, Operations Management, Human Resources, Education, Communications, or a related field.
1–3 years of experience working in the healthcare industry.
Strong proficiency in using insurance verification platforms, particularly Office Ally and Skillful Practice.
Solid understanding of insurance terminology, verification processes, and workflows, enabling minimal onboarding and training.
Excellent organizational and problem-solving skills with the ability to manage tasks efficiently.
Assertive, self-driven, and able to work independently with minimal supervision.
Demonstrates initiative, accountability, and the ability to take ownership of responsibilities without requiring micromanagement.
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